Privacy Policy

1. Privacy Policy

1.1. Introduction

At Sub4Fin Limited, we’re committed to protecting and respecting your privacy. This privacy policy will help you understand how we may collect and use your personal information. This policy also describes your rights and how you can use your rights. You can easily contact Sub4Fin if you have any questions related to this policy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

1.2. Who are we?

We’re Sub4Fin Limited, the world’s largest independent software testing company. Sub4Fin is considered Data Controller of your personal data. The Sub4Fin Limited comprises of offices in the North America, UK and Europe, Middle East and India.

References to “Sub4Fin” on this site should be considered as references to Sub4Fin Limited and all of its subsidiaries.

Any questions regarding this Policy and our privacy practices should be sent by email to privacy@Sub4Fin.co.uk or by writing to our registered office, 128 Cannon Workshops Cannon Drive, London, London, England, E14 4AS. Alternatively, you can telephone +44 0207 148 4785.

1.3. How do we collect information from you?

We obtain information about you when you use our website, for example, when you contact us about products and services, sign up to webinars and events, marketing information or to register your interest in a career at Sub4Fin Limited.

1.4. What personal data do we process and from whom is such data collected?

The type of personal data that Sub4Fin processes about you may be;

Your contact details, such as name, address, telephone number and email address

Your job title, position including preferences and interests in a professional context and your company’s name

Website traffic information as provided by your web browser such as browser type, language and the address of the referring website and other traffic information such as IP address

Website visitor behavior such as which links you click and when

Any other information that you provide to use when you are communicating with us

Sub4Fin may collect personal data directly from you when you make purchases of our products and services, you request support for a product or service or when you submit questions or comments to us.

On the Sub4Fin Limited website you can subscribe to our newsletters, sign up to our events and fill in a contact request. In general, Sub4Fin collects personal data directly from you when you register on our site or fill out a form. We may also, with your consent, use cookies and other tracking technology when you use our websites in order to optimize your experience of these.

We may also collect information about you from other sources, including publicly available databases or third parties from whom we have purchased data or to whom you have provided your data, and combine this data with information we already have about you. We may also receive information from other affiliated companies that are a part of our corporate group. This helps us to update, expand and analyze our records, identify new prospects for marketing, and provide information about our products and services that may be of interest to you.

1.5. How is your information used?

Sub4Fin may save and process your personal data in order to:

Process requests for information that you have submitted. Accordingly, if you do not provide the requested personal information, Sub4Fin will not be able to respond to a contact request or to send you any newsletters or invitations and information

To carry out our obligations arising from any contracts entered into by you and us

Dealing with applications into a webinar or other event

Seek your views or comments on the services we provide

Notify you of changes to our services

For marketing and market research, as well as basis for Sub4Fin’s market and customer analyses, business and product development, and statistics

Send you communications which you have requested and that may be of interest to you. These may include information about campaigns, promotions of our products and services

Process a job application

To personalize your experience (your information helps us to better respond to your individual needs)

To improve our website (we continually strive to improve our websites offerings based on the information and feedback we receive from you)

To allow us to provide, maintain, monitor, improve and develop our business and services and to personalise our services for you

1.6. How long do we store your personal data?

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. Sub4Fin will only retain your personal data for as long as necessary for the stated purpose, while also taking into account our need to answer queries or resolve problems and to comply with legal requirements under applicable law. This means that we may retain your personal data for a reasonable period after your last interaction with us (normally for a period of three calendar years from your last interaction with us but if you are representing a customer of Sub4Fin, we may keep your information for the duration of the contractual relationship and to the extent permitted also after the end of that relationship for as long as necessary to perform the purpose). When the personal data that we collect is no longer required in this way, we destroy or delete it in a secure manner in accordance with Sub4Fin information security policies.

Personal data provided in connection with newsletter subscriptions, event registrations or information requests are stored by Sub4Fin until you unsubscribe from the applicable service. However, if you unsubscribe, Sub4Fin will continue to process your personal data to the extent necessary to ensure by technical means that no further posting of newsletters, event invitations and similar are sent to you. If Sub4Fin does not save your personal data in this respect, we will not be able to ensure that no further newsletters, invitations or information will be sent to you. The continued processing of your personal data is, according to Sub4Fin’s assessment, necessary for the purposes of our legitimate interest in preventing sending of newsletters, information and invitations to you in accordance with your expressed desire.

1.7. Who has access to your information?

Sub4Fin will not sell or rent your information to third parties and we will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process mailings that are sent out by Sub4Fin Limited). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Sub4Fin Limited Network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Sub4Fin may also share your personal data in connection with mergers, acquisitions or divestiture of all or parts of Sub4Fin’s business, where the acquiring entity as well as its consultants and Sub4Fin’s own consultants may obtain access to data managed by Sub4Fin.

1.8. Security

Sub4Fin takes security seriously. We take various steps to protect information you provide to us from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store, and the current state of technology.

2. Your Rights

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our exciting products, services and promotions, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information. If you change your mind, you can unsubscribe using the links that will be supplied on each and every subsequent mailings that you receive, you will always have the option to unsubscribe.

You also have the right to request that Sub4Fin corrects any inaccuracies in your personal data and that Sub4Fin shall erase your personal data or restrict the processing of your personal data. You are also finally entitled to lodge a complaint regarding Sub4Fin’s processing of your personal data with a supervisory authority. You can contact Sub4Fin for more information about these rights.

2.1. How you can access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: privacy@Sub4Fingroup.com, or telephone on +44 (0)207 148 4785.

You have the right to ask for a copy of the information Sub4Fin Limited hold about you. Security precautions in place to protect the loss, misuse or alteration of your information.

When you give us personal information, we take steps to ensure that it’s treated securely. Sub4Fin Limited currently holds ISO27001 certifications across multiple regions (including UK, US and India).

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

3. E-mails

Where there is an instance in which an e-mail sent to or from Sub4Fin contains personal data, the further processing of such e-mail means that Sub4Fin will process personal data. E-mails almost always contain personal data because the e-mail address itself is usually considered as personal data. The e-mail may also contain other information which combined will be considered as personal data.

The content of incoming e-mails are usually unknown when the email is received by us, when this is the case, the personal data contained in the e-mail is processed by Sub4Fin, but for the purpose of reading the e-mail to assess if the e-mail shall be deleted or if Sub4Fin is needed to take action. If, after receipt of an incoming e-mail, Sub4Fin considers that the e-mail should not be deleted, and that further processing is necessary, Sub4Fin will on a case-by-case basis decide the legal basis, means and period for the processing. The legal basis for the processing of e-mails depends among other things on the content of the e-mail and whether Sub4Fin has any relationship with the recipient/sender.

If, upon receipt/dispatch of an e-mail, Sub4Fin determines that the e-mail shall be deleted, deletion will be made within a reasonable time after receipt/dispatch.

4. Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information regarding Sub4Fin Limited products and services that are relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

5. Use of ‘cookies’

Like many other websites, the Sub4Fin Limited website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies of may result in a loss of functionality when using our website.

6. Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to Sub4Fin’s website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.

7. 16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

8. Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take the necessary steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services. In cases where Sub4Fin exports your personal data outside the EEA, such export is based either on a decision by the EU Commission that the third country in question ensures an adequate level of protection, or on appropriate safeguards to ensure that your rights are protected. Examples of appropriate protection measures are approved code of conduct in the recipient country, standard contract clauses, binding company internal rules or Privacy Shield.

9. Review of this Policy

We may change this policy from time to time and if we do we will post any changes on this page. If you continue to interact with us after those changes are in effect, you are agreeing to the revised policy.

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